How To Write a Follow-up E-mail After a Job Interview

How To Write a Follow-up E-mail After a Job Interview

So you just had an interview with your dream employer? Congrats! Now the next step is to think of a way to make you a more memorable candidate and create communicative touchpoints with the hiring manager or the recruiter. A great way to achieve this, is by sending a follow-up email immediately after the job interview.

Following up after an interview sends a strong positive message that you are enthusiastic for the opportunity at hand, which in turn increases your chances of getting to the next round and gets you ahead of the competition. It also demonstrates strong soft skills

Here is a step-by-step guide on how you can send a follow-up email after a job interview

Step 1: Start with a clear subject line that coveys appreciation

Examples of subject lines you could use include: 

  • Thank you for your time today
  • Follow-up on our today’s interview
  • Thank for your time and the opportunity today

If you had the interview with different people, send the follow-up every one of them separately.

Step 2: Show your appreciation and express your interest in the position.

Open your first paragraph by thanking the interviewer for their time and mentioning the specific job title you interviewed for. Also, do not forget to reinforce your continued interest in the job position and the company.

Step 3: Highlight on what you discussed during the interview.

Touch on all the points that seemed important to the person who you spoke with. Connect those points to your past and current experiences and include/suggest your skills will add value or solve the problem. Be specific but also keep it short and to-the-point.

Step 4: Suggest how your experience and skills can help with their challenges.

Summarize with a statement on what makes you unique as a candidate and what you will bring to the new opportunity. Invite them to ask request you for additional information or questions if necessary and close by saying you look forward to hecaring from them.

Step 5: End with your signature 

End the email by including a professional signature eg  “Kind regards, “Best” ” “Sincerely,” or “Thank you.”

Combining all the mentioned steps, here is a sample follow-up email that you could use:

Dear Ms. Todd,

Thank you for taking your time to speak with me today about the Business Analyst role. It was a pleasure to meet you and learn more about the role.

I’m very excited about the opportunity to be part of Software development team and am particularly keen in the details you shared about the upcoming new feature release. I’m enthusiastic about bringing my experience in Business analysis to the team having worked in various agile software development projects in the past

After our conversation, I’m confident that my industry experience will enable me to fulfill the job requirements effectively and support your team to the best of my ability. Please feel free to contact me if you require any further information.

 I look forward to hearing from you.

Kind regards,
Dana Okeyo
204 293 293